Annual Report Booklet

Central Council President giving a keynote address on the need for the use of the Uniform Report Booklet to aid in Uniform Accounting .

PREFACE TO UNIFORM ACCOUNTING

PREFACE

The introduction of this new uniform account record book was born out of the need not only to maintain uniformity in record keeping without deviating from the format generally used by the Society but also to maintain strict accountability in the management of funds in the Council.

The new format which was culled from the accounts record booklet for conferences prepared by Victor J.O Ovwurhughen, comes with several amendments to suit the Council. It is aimed to be an instrument for the effective recording of all financial transactions mostly encountered in our conferences.

The mix up noticed in annual reports where some conferences find it difficult to place expenditures and income in their proper heads and sub-heads necessitated this.

The explanations/definitions of the different heads and sub-heads were also put together for members concerned to understand what each stands for. It is intended that all expenditures and income generated by the society will be captured under the various heads and sub-heads.

Also, effort is made to explain the statistical part of the annual report writing which, it was observed, were interpreted in different ways by reporters.

This uniform accounting system which covers three (3) consecutive years of financial reporting requires conferences to weekly enter their income and expenditures meticulously.

It is expected that this will aid conferences to easily file in monthly, quarterly and yearly reports.

Chibuzor Ezeani

Patron

Definition of Terms

INCOME HEAD

Definition of Income heads for clarification and uniform reporting.

  • Grants from Sister Conferences via twinning arrangements etc
  • Money giving to a conference from any level of the society

Money from the SSVP alms boxes

Secret Bag Collection

  • 2ndCollections
  • Fund raising in the church for purposes such as care of the sick and feeding the poor, Christmas Sharing, Easter Sharing etc)
  • Bulletin Sales
  • Grants from Parish Priest
  • Lenten Collection (from the parish priest)
  • All contributions from any individual to the Society
  • All contributions from other individuals except benefactors to the Society.
  • Dues is ₦1000.00 per member per annum and is compulsory.
  • Fund raising/Free will donations by members
  • Fundraising activity for specific projects such as Borehole drilling, Charity shop, Bus, Sacramental Shop etc
  • Harvest Sales
  • Collaboration with NGO(external corporate bodies) etc

Funds collected and which is to be remitted to the International Council General

Endowment Fund is paid by every Conference at the rate of ₦2000.00 per urban Conference and ₦1000.00 per rural Conference annually and is remitted in full to the National Council.

Foreign financial assistance or donation

Income from projects (Borehole, Charity shop, Bus, Sacramental Shop etc)

Income from the sales of magazines

Income from the Sales of Manuals, T-Shirts, Uniforms and Bulletins

Interests received from savings in the bank

(Please Specify)

EXPENDITURE HEADS

Definition of Expenditure heads for clarification and uniform reporting.

  • Empowerment of clients (setting up client after skill acquisition/ small scale business)
  • Religious articles/sacramental bought for clients
  • Food Sharing (Christmas, Easter etc)
  • Food to clients (purchased)/expenditure on food
  • Transportation to clients
  • Cash to clients
  • Building materials (Cement, Blocks, Zinc), purchased
  • Repairs
  • House Rent

Clothing’s/Beddings (mats, mattresses, pillows, bedcover etc), purchased

Money spent on building of new houses/shelters

  1. Nurseries
  2. Primary schools
  3. Secondary schools
  4. Vocational/Training schools
  • Any other form of training
  • Payment for Training on Skill acquisition
  • All expenditures relating to acquisition of knowledge in school (including accommodation)

   

    • Any levy by the Central Council
    • Money expended on sister conferences/Grants or Support to Sister conferences
    • Hosting of Central Council or Higher Council activity
    • Annual dues
    • Booking of masses
    • Payment for Hosts, wine and any other item for thanksgiving
    •  
    • Items bought for hospital visitation
    • Any fund spent pertaining to health
    • Feeding in the hospital
    • PACA donations.
    • Stationery
    • Transportation
    • Alms box construction and repairs
    • Office Equipment
    • Prison Visits
    • Orphanage Visits
    • Old People’s Homes Visits
    • IDP Camp Visits

The annual remittance of N2,000 per urban conference and N1,000 per rural Conference to the       National Council respectively.

All expenditure related to the support of youth activities.

Amount expended on stranded persons and Clients attended to without the traditional process of investigation.

Amount expended on projects such as Borehole drilling, Charity Shop, Bus, Sacramental Shop etc

Charges incurred while operating a bank account.

Expenses incurred in production/purchase of Magazines.

Expenses incurred in production/purchase of Almanacs.

Expenses incurred in production/purchase of T-shirts, Uniforms and Bulletins etc.

OTHER DEFINITIONS: STATISTICS

All clients

Date established in the parish (not date of inauguration)

Members who are actively involved in the day to day activities of the Society and have paid their annual dues.

Those who though not members of the Society, help it through their co-operation are auxiliary members

Total number of members present at each meeting for the year divided by the total number of meetings held.

Total number of members absent with permission at each meeting for the year divided by the total number of meetings held.

Total number of members absent without permissionat each meeting for the year divided by the total number of meetings held.

  •  
    • Stranded persons
    • Clients attended to without the traditional process of investigation

Clients investigated following the traditional process

    • Clients visited in orphanages, prisons, hospitals, IDPs, Rural communities, etc.

 

Number of members visiting each adoptee (at homes and institutions) at a time multiplied by the number of times visited.

    • Prisons
    • Hospitals
    • Orphanages
    • Old Peoples Home
    • IDP Camps
    • Other Institutions (please specify):
Annual Report Preparation for conferences - click to download document

Annual Reports

Annual Reports

Financial Reports

Minutes of CC Meetings

2015 Minutes

  1. Minutes of the Central Council Meeting on 31 January 2015 at St Mary Karu
  2. Minutes of the Central Council Meeting on 14 March 2015 at St Agnes Wuye
  3. Minutes of the Central Council Meeting on July 4 2015 at Kuje
  4. Minutes of the Central Council Meeting on Dec 5 2015 at ST LUKE PARISH KUBWA

2016 Minutes

  1. Minutes of the Central Council Meeting on Jan 30 2016 at Holy Family PARISH LIFE CAMP
  2. Minutes of the Central Council Meeting on April 23 2016 at ST PATRICK KARSHI
  3. Minutes of the Central Council Meeting 9TH JULY, 2016 at 12 APOSTLES
  4. Minutes of the Central Council Meeting at 26TH NOVEMBER, 2016 Guardian Angels Lugbe

2017 Minutes

  1. Minutes of the Central Council Meeting 29TH JANUARY, 2017 at St. Theresa Bwari
  2. Minutes of the Central Council Meeting 8TH APRIL, 2017 at St. Mathew Karmo
  3. Minutes of the Central Council Meeting 15TH JULY, 2017 at SS PETER AND PAUL NYANYA
  4. Minutes of the Central Council Meeting 11TH NOVEMBER, 2017 at SAINT ANTHONY KABUSA

2018 Minutes

  1. Minutes of the Central Council Meeting 27TH JANUARY, 2018 at OLQM Sabon Lugbe
  2. Minutes of the Central Council Meeting on April 28 2018 at Church of Annunciation Arab Road Kubwa
  3. Minutes of the Central Council Meeting on 7th July, 2018 at Sacred Heart Conference, Airport, Abuja

2019 Minutes

  1. Minutes of the Central Council Meeting – 26th January, 2019 at St. Rita’s, Dakwo
  2. Minutes of the Central Council Meeting – 13th April, 2019 at Sacred Heart, Gwagwalada
  3. Minutes of the Central Council Meeting – 13th July, 2019 at St. Monica Conference, Byazhin-Kubwa
  4. Minutes of the Central Council Meeting – 16th November, 2019 at Holy Ghost, Saburi

2022 Minutes

  1. Minutes of the Central Council Meeting – 22nd January, 2022 at St. Donald Conference, Karu
  2. Minutes of the Central Council Meeting – 9th of April, 2022 at St. Agnes Conference, Wuye
  3. Minutes of the Central Council Meeting – 16th of July, 2022 at OLF Conference, Karamajiji
  4. Minutes of the Central Council Meeting – 19th of November, 2022 at All Saints, Dutse 

2023 Minutes

  1. Minutes of the Central Council Meeting – 28th January, 2023 at Holy Rosary, Wuse